As you can see we’ve chosen a folder and changed the name. The New Quick Step menu offers some preset options for you to personalize (like ‘Move to Folder’ and ‘New E-mail To …’, The full set of options is under ‘Custom’. Quick Steps are stored within your mailbox. Outlook includes a Quick Steps feature that lets you apply multiple actions to a message with one click. We'll assume you're ok with this, but you can opt-out if you wish. This would allow the same actions to be run as a Quick Step both manually or automatically. Before I send you off to use Quick Parts I need deliver both the good and the bad news about this function. Browse to and select your saved Quick Step file and press Open. Step … From the Quick Steps gallery, choose ‘Create New’ then give the Quick Step a name and choose ‘New Message’ as the first action. Outlook includes several default Quick Steps, but you also can create your own (and delete the default ones if you don’t need them). You'll get a welcome message in a few moments. Here’s all the Quick Step actions available to combine. Buttons like ‘Flag and Move’ are a good example of how Quick Steps can combine multiple Outlook features (Microsoft calls them Actions) into a single process. Click the Tools drop down menu; 3. RELATED: How to Better Manage Email in Outlook with Quick Steps and Rules. For example, if you want a Quick Step to move messages to a certain folder, you must specify the folder before you can use the Quick Step. You can save an Outlook form to the file system as an Outlook Template (.oft) file. Options like ‘New email to’ are too simple and offer little more than the existing Outlook feature. You can download MFCMAPI from its official development website on GitHub. To create Quick Parts: Type the text you want to use in a Quick Part into a new email message. Link Quick Actions to Outlook Rules. Import / Export so people can separately backup or even share Quick Steps. Restoring a pst-file of a POP3 account on a new computer, Backing up and restoring the AutoComplete cache of Outlook 2010, 2013, 2016, 2019 and Office 365, Reply with a message template via Quick Steps, Quick Steps and HTML formatted message templates (fonts, tables, images etc), Backing up all Ribbon and Quick Access Toolbar (QAT) customizations at once, Send/Receive button doesn’t work for Exchange and accounts, No dark Reading Pane in Outlook with Black Theme (Sun/Moon button), Starting Outlook as an Administrator on Windows 10, Do not display “Top Results” when searching, Outlook can’t send after upgrading to Windows 10, Setting the Sent Items folder for IMAP accounts in Outlook 2013 or Outlook 2016, Links do not open: This operation has been cancelled due to restrictions, Outlook for Microsoft 365 Apps Feature Update for December 2020, Outlook 2016 / 2019 / 365 Update for December 2020, Outlook 2016 (MSI) Security Update for December 2020, Outlook 2013 Security Update for December 2020. From the “Format to save” dropdown list select “MSG file (UNICODE)” and click OK. Run a Quick Step from the command line. This quick step has two actions, move to folder and mark as read. You can access and reuse the building blocks at any time. It’s really a ‘version 1.0’ that’s not been improved. Please note that aside from Quick Parts, the NormalEmail.dotm file also contains settings for all the styles that you have added or modified. As Quick Steps are stored within the mailbox itself, your Quick Steps will still be there when you configure your account Exchange on your new computer. To find out which message belongs to which Quick Step, select a message and look at the PR_ROAMING_XMLSTREAM property. Select the mail profile for which you want to backup its Quick Steps. This is because Quick Steps are stored in a “hidden folder” within your mailbox or pst-file. To Export the Quick Steps: Open MFCMAPI and logon to the profile you are exporting from using Session > Logon. It can be a time saver. A Quick Step should be undo-able. Import quick parts into Outlook with Kutools for Outlook. It's also possible to store an Outlook form as a file in the file system or as an item in an Outlook folder. Default Quick Steps in Outlook include the following: You can copy this file to your backup location or to another computer’s or user’s Templates folder when Outlook is closed. Use the Browse For Folder dialog to select a location to store your Quick Steps to. To backup a that single Quick Step, right click on its message and choose: Export message…. This For details see: Restoring a pst-file of a POP3 account on a new computer. No special action is needed. New! Now you can add CC and BCC fields plus a subject link and text for the email. Quick Steps are not saved as separate files on your disk but within the mailbox itself. Select the text block and click the Quick Parts icon on the Insert ribbon tab. Office Watch is definitely not affiliated with Microsoft – and that’s just one reason why we are so useful to Microsoft Office users around the world. Quick Steps are stored with your Exchange Server account or.PST data file for non-Exchange accounts. By now, you’ve no doubt noticed that some Outlook actions take multiple clicks of the mouse to complete, such as the process of replying to a message and then deleting it. May 2020 major update of Windows 10. It is being developed by Stephen Griffin who is a Senior Escalation Engineer in Developer Support at Microsoft focusing on Outlook and Exchange Server APIs (in other words: this is a very reliable application source). I’ve created quite a few Quick Steps in Outlook 2010 on my Windows 7 computer with various template replies and actions. So you can find out the Address Book from old menus easily in Outlook 2007/2010/2013: 1. A nominated event can trigger an existing Quick Step. To create a backup of your Quick Steps, use the following steps. The Quick Steps are very prominent, right in the middle of the Home tab. Getting the Quick Steps Items The Quick Step items are stored in the Folder Associated Items collection of the Quick Steps folder. ; Select Save selection to the Quick Part Gallery, at the bottom of the flyout. Let’s say you often send a message to certain people. This website uses cookies to improve your experience. Aside from its location a short description is provided and a list of files types which are stored in that specific folder. Quick Steps are stored with your Exchange Server account or .PST data file for non-Exchange accounts. Follow the steps … This preset needs to be personalized to choose a specific folder and probably change the Quick Step name. These folder names are also referenced in the “File names” section. I now have a new Windows 10 computer with Outlook 2016 on it. Even the individual actions aren’t saved in the Undo list. Thankfully, Outlook has a way to back up these rules. Option 3: 1) Download Teams –> 2) Install Teams –> 3) Sign into Teams –> 4) Restart Teams –> Restart Outlook – IN THAT ORDER. There’s no programming involved so you don’t have to worry about VBA or the Developer tab. A very simple Quick Step is ‘Move to Folder …’. Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook. NB. Fortunately, you can store the templates in Outlook so the templates are always handy … I use it often and would like to have the option near the top so that I don’t have to scroll half way down the list of options. Store old emails in your Archive folder to organize your inbox. In order to ensure that the add-in was installed successfully, this may require you to restart your Teams application as well as Outlook. Remote Life & Work our guide to living and working from home. But if you choose ‘Automatically send after 1 minute delay’ then the message will go out after 60 seconds without any human help. Double-click on the mailbox whose Quick Steps you are exporting. It is indeed one of the best available features of Outlook and the fact that it has always been incorporated in each and every new version of Outlook in itself talks about its popularity and usability. Default Quick Steps. In the “Folder locations” section, you’ll find an overview of the folders Outlook uses to store files in or read files from. For example, the Flag action doesn’t let you set a reminder. When you are using a POP3 account and reuse your original pst-file on your new computer, your Quick Steps will also be retained. You can double click on this property to see the name of the Quick Step in the Text section. If you regularly move messages to a specific folder, you can make this a one-click operation. The default ‘New Email to …’ Quick Step’ just opens a new, blank email which isn’t anything special. I found what appears to be an easier way to locate the place where Outlook stores e-mail files. ‘Flag and Move’ does three things with one button click;  Flags the message, moves it to another folder and marks the message as read. Tips and help for Word, Excel, PowerPoint and Outlook for MS Office experts. Where are Quick Steps stored? Quick Parts is a feature of Outlook that saves snippets of text or images for quick reuse in future messages. The “File names” and “Registry locations” include a “Migrate?” column to inform about the possibilities to move to another computer or user profile in the following way; 1. possible 2. not needed (automatically recreated) 3. not … Moving a.PST to another computer will move the Quick Steps, along with everything else. Step 6: Click Add button. Follow step 1-7 of the backup process mentioned above. We’d like this so a Quick Step could be added to an Explorer right-click action. That means your Quick Steps should appear on other Outlook for Windows/Mac computers which login to the same Exchange account. Expand the top level folder, called Root - Mailbox or Root Container. Office 2019 – all you need to know. There are also a small range of shortcut keys plus some tooltip text that should appear when you however over the button (thought it doesn’t in our Outlook 2016 for Windows). This is because Outlook 2003 and Outlook 2007 store the AutoComplete list in the .nk2 file. Some variables please so some details like etc can be added. Right click on the Quick Step Settings folder. But you can change ‘New email to’ to make something more useful. Real-Time Excel – get live stock prices, currency rates and more, PivotTables and PivotCharts from scratch, for Microsoft Excel, Everyday Backups – protecting your documents, photos and personal info. It takes you to a screen that shows the path of all connected e-mail folders. The currently available Actions are pitifully limited. Add a From: option to the New Message action so the user can choose the correct outgoing account (and signature). Note: Your account can most likely be configured as an Exchange account when it has been migrated to the new platform. In Outlook: Right-click Inbox in the left pane and select New Folder. We'll send you future issues right away. Quick Steps may disappoint you by not having enough options to meet your needs. If you are unfamiliar with this dialog, simply press OK. You should now see a folder called: Quick Step Settings. Verify that the “Load style” dropdown list is set to: Load message into current folder. ; Complete the New Building Block dialog and click Ok to save it. The steps to copy the AutoComplete list in Outlook 2003 and Outlook 2007 are different. In the future when you archive an email it’ll go to this folder. Normally, a New Message will open a new email pre-populated for you. In the Tags to Exclude dialog, simply press OK as well. 1,000 pages, 40 chapter book shows you important features and details for Windows 10 users. Thanks for joining us! Find answers to Outlook 2010 Quick Steps copy to another PC or another IMAP account from the expert community at Experts Exchange ... (250) because following his suggestion I could see at least where the setting are stored, now I have to find a way to export/import them. is usually stored on a server, your personal settings (folder properties, toolbar settings, and the like) are stored locally. On Select New Folder at the bottom of your folder list in the left pane, type a name, and press Enter. Classic Menu for Office will recover the old menus and toolbar in Office 2007/2010/2013/2016/2019 Ribbon. Expand the folder list called “Top Information Store”, “IPM_SUBTREE” or “Top of Outlook data file”. Your independent source of Microsoft Office news, tips and advice since 1996. You can also save building blocks and distribute them with templates so that other people can use the building blocks you created. Step 3. In the top-part of MFCMAPI you should now see all your configured mailboxes and connected pst-files. Quick Steps is an Outlook for Windows (not Mac) feature that lets you combine common or oft-repeated actions into a single clickable icon. However, it is however important to do this in the correct way or else they still could get lost. When you are using the 64-bit version of Outlook, make sure you download the “MFCMAPI.exe.x64” version instead. The first step in troubleshooting problems with Outlook is to try a new profile, except for Outlook 98/2000 in Internet mode only. Double click on the the mailbox for which you want to backup the Quick Steps. To restore Quick Parts, copy the file from your backup location to the Templates folder, with Outlook closed. Right click on it and choose: Export folder-> As MSG files…. Select the folder where you want to save the message. This actually makes it really easy to migrate them for Exchange and POP3 users but quite a bit harder for IMAP and accounts that are connected via Exchange ActiveSync (EAS). Quick Steps could be a much more effective and powerful part of Outlook. Your inside track on Microsoft Office on Apple hardware plus exclusive downloads and discounts. In order to backup and restore Quick Steps, you’ll need to make use of MFCMAPI. But Microsoft seems content to leave it promising much but failing to deliver the daily needs of customers. If you regularly perform the same set of actions, creating a Quick Step and assigning it a hotkey can save you a lot of time. From the Quick Steps gallery choose New Quick Step | Move to Folder (which is one of some presets from Microsoft). Accept any dialog prompts to get to the main window of MFCMAPI. Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Powerpoint and doubtless many other names are registered trademarks of Microsoft Corporation. That’s not a big deal if you only perform a particular action every once in a while, but if it’s something you do regularly […] You can do some really great things with it, but you can also easily do large irreversible damage to your mailbox so it is important that you make a backup first and follow the below instructions carefully. A lot more Actions. Right-click on any message to see ‘Set Quick Actions …’ Under that link, you can setup the Quick Action steps … The too-short list of options and lack of expandability can make Quick Steps quite frustrating. Step 3: In the Choose commands from: box, click the button and select the All Commands from the drop down list. Click the Menus tab; 2. Close all open dialogs to close MFCMAPI or repeat steps 5 to 12 for any other mailbox that you have configured in Outlook and wish to backup the Quick Steps for. A Quick Action can do this for you. Quick Steps are stored in the mailbox, on the Exchange server. With the help of Kutools for Outlook’s Auto Text Pane utility, you can easily import and export all quick parts in Microsoft Outlook quickly.. Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Thanks for subscribing! The quick steps are stored into a hidden folder of your pst / ost. Type a name, and press Enter. In the new dialog that opens up, you’ll see a list of messages which represent your Quick Steps. Many users don't like to use templates because it takes too many steps to get to the template: in Outlook 2010 and up, New Items > More Items > Choose Form and browse the User Templates in File System; or in older version Tools > Forms > Choose Forms, look in User Templates in File System. You can try MFCMAPI (I never tried it, always recreated the quick steps manually). When you are using a POP3 account and reuse your original pst-file on your new computer, your Quick Steps will also be retained. When you use some Quick Steps for the first time, you are prompted to configure them. Each week we give free and fearless help with Word, Excel, PowerPoint and Outlook. Some ability to change some settings each time the Quick Step is done. For backup instructions see; Backing up and Restoring Quick Steps Follow steps 1 to 7 of the backup process mentioned above. Unfortunately, you can’t choose a specific account to use for the message, it will always use the default account. The Option button opens the full Edit Quick Action dialog. Set Up Archive Parameters . Step 5: Select and highlight the Choose Form item in the commands box. Customer feedback on Quick Steps has been ignored. If you find yourself typing the same phrase over and over, for example, creating a Quick Part can help automate your message-writing process. Close all open dialogs to close MFCMAPI or repeat steps 1 to 6 for any other mailbox that you have configured in Outlook and wish to restore the Quick Steps for. To copy the AutoComplete list in Outlook 2007, see Import or copy the Auto-Complete List to another computer. No special action is needed. MS Outlook's Export feature does not allow you to export that folder. Note: For Quick Steps that have a move/copy to folder action, you may need to reassign the folder in your Quick Step configuration in Outlook for it to work again. Click the arrow on the bottom (the arrow with a line above it). There’s no option to add an attachment or prompt for an attachment. Reply to an Email Fast Using a Quick Reply Template in Outlook . eg the following code will return the existing Quick Step items From the menu bar select: Folder-> Import-> From MSG…. As each Quick Step will be stored as an individual msg-file, it might be wise to create a new folder for it. You can customize any of the default Quick Steps. Close all open dialogs to close MFCMAPI or repeat steps 3 to 8 for any other Quick Step you wish to backup. This is useful if you have to reinstall Windows, set up Outlook on a new computer, or share your rules with other people. A detailed and independent look at Windows 10, especially for Microsoft Office. Then you will view the Address Book… item, see the figure 1: Figure 1: Address Book in Tools MenuClick to know more Classic Menu for Office...If you click the Address Book… item, the Address Book Contacts dialog box will come out. For example, choose a file, right-click and choose a Quick Step that would email the selected file to certain people. Enter the same name and category as the original Quick Part when prompted- Outlook will then suggest that you replace the existing Quick Part. Moving a .PST to another computer will move the Quick Steps, along with everything else. Go to Manage Quick Steps to see them in detail, though their names make their purpose clear. To restore your saved Quick Steps, use the following steps.